Payroll Supervisor

Company DescriptionFounded in 1966, United Petroleum Transports (UPT) is a leading provider of transportation solutions for the bulk chemical and energy markets. Headquartered in Oklahoma City, OK, UPT operates through 16 field offices across the southwestern United States, serving customers throughout North America. Known for its exceptional safety record and culture, UPT is committed to delivering reliable service while building long-lasting relationships. With its motto “Seamless Delivery…every time,” UPT strives to provide elite services with customer satisfaction at the forefront.
Title: Payroll SupervisorDepartment: Payroll FLSA: ExemptReports to: Senior Manager of Payroll Location: Corporate Office
Purpose:Embrace, promote and achieve the Vision, Values and Mission of the company, and assist in meeting the Owner’s plan each year. UPT is committed to the Guiding Principles of the Responsible Care initiative and anticipates that all employees will share our commitment by conducting themselves consistently with those principles to make the industry even safer for our employees and communities.
Position Summary The Payroll Supervisor oversees day-to-day payroll operations and supervises payroll specialists responsible for company driver payroll and lease settlement processing. This role is responsible for workflow coordination, first level decision making, and issue resolution to ensure payroll is processed accurately and timely. The Payroll Supervisor is accountable for payroll execution performed by the team and serves as the primary point of contact for payroll related issues. The Payroll Supervisor supports the Senior Manager of Payroll and escalates complex, high risk, or non-standard issues as appropriate.
Essential Job FunctionsSupervise payroll specialists responsible for company driver payroll and lease settlement processing and manage daily payroll workflow to ensure deadlines are metOwn coordination of payroll processing activities to ensure timely and accurate completion of payroll cyclesReview payroll calculations, adjustments, and settlements prior to payroll submissionInvestigate and resolve payroll discrepancies within defined scopeServe as primary point of contact for payroll issues and determine appropriate resolution or escalationEnsure adherence to payroll policies, procedures, and deadlinesEnforce payroll accuracy standards across the payroll teamProvide training, coaching, and operational guidance to payroll staffSupport payroll reporting and compliance monitoring activitiesAssist with payroll process improvements and automation initiativesServe as operational backup for the Senior Manager of PayrollPerform other duties as assigned by the Senior Manager of Payroll
Minimum Qualifications for ConsiderationHigh school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferredMinimum of 4 to 6 years of payroll processing experience, including experience in high-volume or operational payroll environments1 to 2 years of leadership or lead payroll experience preferredExperience with Paycom payroll and HRIS system requiredTransportation or trucking industry payroll experience highly preferred

Knowledge, Skills and AbilitiesStrong knowledge of payroll laws, taxation, and wage and hour complianceStrong leadership, communication, and team management skillsExcellent organizational skills with the ability to manage multiple priorities and meet deadlinesAdvanced proficiency in Microsoft Excel, Word, and Outlook, with ability to validate and reconcile payroll dataDemonstrated ability to handle confidential information with discretionEffective problem solving and analytical capabilitiesExperience working with third party vendors such as Comdata, JP Morgan, and other payroll related providersAbility to partner effectively with HR, Accounting, and Operations teams
Physical Requirements:• Prolonged periods sitting at a desk and working on a computer. • Occasional lifting of up to 20 pounds
Working Conditions:• Standard office environment with normal business hours. • Occasional extended hours during payroll processing cycles or year-end activities.

Why This Role Is a Great Opportunity

The position of Payroll Supervisor at United Petroleum Transports offers a unique blend of responsibilities that can significantly enhance your career trajectory. As a supervisor in a leading transportation company, you'll gain invaluable experience in managing payroll operations for a large, multi-location workforce, which is critical in today's globalized economy. This role not only enhances your leadership skills but also provides a deep understanding of payroll systems and practices, making you a highly desirable candidate for future career advancements.

Moreover, the transportation sector is a cornerstone of the economy, and working with a reputable company like United Petroleum Transports ensures you're at the heart of industry innovations. You'll have the opportunity to work in a dynamic environment that values efficiency and safety, two key components of any successful business. This position allows you to grow professionally and develop a robust skill set that is highly relevant across various industries.

Key Skills You Need to Succeed

• Scala: Understanding Scala will help you manage complex data processing tasks efficiently, an essential skill for handling large payroll systems.
• R Programming: Proficiency in R allows for advanced data analysis and reporting, crucial for making informed decisions in payroll management.
• AWS (Amazon Web Services): Knowledge of AWS is important for leveraging cloud-based solutions to optimize payroll processing and ensure data security.
• Excel: Mastery of Excel is fundamental for data organization, calculation, and presentation, making it indispensable for payroll supervisors.

Tips to Get Hired for This Role

When applying for the Payroll Supervisor position at United Petroleum Transports, ensure your resume highlights your experience with payroll systems and any leadership roles you've held. Customize your resume to reflect the skills mentioned in the job description, such as proficiency in Scala, R, AWS, and Excel.

During the interview, demonstrate your understanding of payroll processes and how they've been applied in your previous roles. Be prepared to discuss specific instances where you've improved payroll efficiency or accuracy. Research United Petroleum Transports’ values and safety culture to align your answers with their business ethos.

Finally, consider reaching out to current or former employees on professional networks like LinkedIn to gain insights into the company culture and expectations. This preparation will not only boost your confidence but also show your genuine interest in joining the UPT team.