Administrative Assistant

About DwellyDwelly — a UK-based, AI-enabled lettings and property management platform, that is growing through a roll-up strategy acquiring estate agencies. The company leverages two arms: i) acquiring existing letting agencies, effectively buying its highly sticky, recurring revenue-type landlords portfolios, and then ii) building a top-notch technology to automate tenant management, payments, and post-rental property maintenance. The company seamlessly integrates AI services to automate all business processes within brick-and-mortar real estate agencies, integrating them into a tech-enabled digital letting platform in two months to radically improve the user experiences and increase efficiency of the business.
We’re a fast-growing, product-focused company, backed by top-tier investors and led by a team with deep experience in real estate, technology, and operations.

Position summary We’re looking for a remote Administrative Assistant to support the Dwelly founders and Founder’s Associate with day-to-day execution. This is a heavily administrative role with high trust and lots of variety—perfect for someone who enjoys keeping things organised, moving quickly, and closing loops.
You’ll handle a mix of company admin and founders’ personal requests, ensuring travel is booked smoothly, calendars coordinated, emails drafted, onboarding/offboarding logistics handled, office supplies ordered, and databases kept accurate and up to date.

Key responsibilitiesHandle a high volume of founders’ personal and day-to-day admin requests with discretion, speed, and sound judgment.Book and manage travel end-to-end (flights, hotels, transfers), create clear itineraries, and handle changes smoothly.Draft internal emails and announcements, including welcoming and introducing new team members.Support onboarding/offboarding logistics: order laptops, ensure “first-day ready” setup, and coordinate equipment returns/access removals.Manage office admin remotely: order supplies, coordinate shipping, and follow up with vendors as needed.Keep internal databases, trackers, and key documents accurate and up to date (data entry, filing), ensuring nothing slips. Qualifications and Preferred Background Fluent Russian and strong business English (writing + speaking) — comfortable communicating with British stakeholders2+ years in an Administrative Assistant/Executive Assistant/Operations Assistant role supporting fast-paced teams (startup experience is a plus)Proven ability to handle high-volume, fast-changing requests with calm execution and good judgmentExcellent attention to detailStrong organisation and prioritisation: can operate with imperfect information and move work forwardConfident with tools: Google Workspace, Slack, calendar management, Notion, ChatGPTTimezone: Must have significant overlap with UK working hours (minimum 4–6 hours/day).
Compensation and benefitsCompetitive compensation (based on experience)Remote-first setup with a high-trust culture and flexible workloadClose exposure to founders and real operator-level work What is it like being a Dwell-erWhat we offer is not a fancy office or a static workplace. Instead, this is solving one of worlds’ most complex problems in the largest consumer industry in the world (residential rentals), to improve the experience for >30% of households (>5M in the UK, and >100M including EU and US) that live in rental homes.
This is about disrupting the largest, most antiquated industry in the world, with one of the strongest operational and technical teams that exist in the UK and the EU. We work hard, and we shoot for extremely ambitious results. But we want people to be proud of what they’ve built and be able to look back and say one day “hell yeah, that was me that did it all”.
Customer obsession rather than competitive focusPassion for inventionOperational excellenceLong-term thinking

Why This Role Is a Great Opportunity

Joining Dwelly as an Administrative Assistant offers a unique opportunity to be at the forefront of innovation in the real estate and property management industry. As the company expands its technological capabilities, you will play a pivotal role in supporting operations that integrate cutting-edge AI solutions. This is a chance to work with a dynamic team that is revolutionizing the traditional real estate market, providing you with valuable insights into the intersection of technology and property management.

The role provides significant career growth potential as Dwelly continues its aggressive expansion strategy across the EMEA region. You will gain comprehensive exposure to both the operational aspects of the business and the strategic implementation of AI-driven solutions. This experience will be invaluable as you develop your career in a tech-enabled environment, positioning yourself as a valuable asset in the evolving landscape of real estate technology.

Key Skills You Need to Succeed

• Proficiency in Excel: Essential for managing data, creating reports, and maintaining accurate records, which are crucial for supporting business operations.
• Experience with Git: Understanding of version control systems is crucial for collaborating with tech teams and managing project files efficiently.
• Programming Knowledge in Go, Rust, R: While not a core requirement for an administrative role, familiarity with these languages can enable better communication with the tech team and contribute to an innovative work environment.
• Strong Organizational Skills: Necessary for managing schedules, organizing meetings, and ensuring smooth daily operations within a fast-paced, growing company.
• Attention to Detail: Critical for ensuring accuracy in documentation and effective communication with various stakeholders within Dwelly.

Tips to Get Hired for This Role

To stand out as a candidate for the Administrative Assistant position at Dwelly, tailor your resume to highlight your proficiency with tools like Excel and Git, as well as any experience or coursework related to programming languages like Go, Rust, or R. Emphasize your organizational skills and attention to detail, showcasing examples from past roles where you effectively managed administrative tasks.

Prepare for interviews by researching Dwelly's business model and understanding how technology integrates with their property management services. Be ready to discuss how your skills can contribute to the company's growth and streamline their operations. Demonstrating a keen interest in the real estate sector, coupled with an understanding of how technology can enhance traditional business models, will position you as a strong candidate.

Finally, practice common interview questions to articulate your experiences clearly and confidently. Highlight your adaptability and eagerness to learn, which are critical traits for thriving in a tech-driven company like Dwelly.